Small business owners are being warned about potentially misleading notices requesting an extra fee for a third party to file business documents.
According to a news release, the Colorado Secretary of State’s office has received multiple reports of these potentially deceptive or misleading solicitations being sent to Colorado businesses. However, an online filing system for businesses is maintained by the Secretary of State’s office, and use of a third party to complete filings is not required, the release said.
According to the release, the misleading solicitation might:
• Appear similar to a government form.
• Contain your business ID number and date of formation, as reflected in the Secretary of State’s business records.
• Include a customer ID number that does not match a number given to you by a state or federal agency.
• Contain a warning to make sure that the form’s instructions are followed exactly when completing the form.
• Contain a due date for your response.
• Mention a periodic report.
The Colorado Secretary of State’s office does not send these solicitations, according to the release, nor does it mail out business filing forms. Compliance with these notices is not required.
All business filings, including annual periodic reports, are filed online. The fee for filing the periodic report is $10. Business owners can find instructions to easily and directly file business forms on the Secretary of State’s website under the Business Organizations heading.
To receive advance notice of when Periodic Reports, Trademark renewals, or Trade Name renewals are due, business owners can sign up online for free email notifications. Additionally, business owners can visit www.sos.state.co.us to verify their business status, file a form or obtain a free certification.
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